Privacy Policy
Privacy Policy
Effective Date: 09.29.2025
Gary and Kim Ventures Inc o/a Gary Evans Photography o/a The Headshot Co (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information that you provide to us. This Privacy Policy sets out how we collect, use, disclose, and safeguard your information in accordance with applicable privacy laws.
1. Information We Collect
We may collect the following categories of information:
Personal Identifiable Information (PII): such as name, email address, phone number, billing address, and other details provided through inquiries, contracts, and bookings.
Event and Session Information: including event dates, venues, schedules, and related details necessary for the provision of services.
Financial Information: payment details collected through secure third-party payment processors. We do not store full credit card information.
Photographic and Video Content: images and recordings captured during sessions, events, or weddings.
Technical Information: IP address, browser type, operating system, cookies, and analytics data related to your use of our website.
2. Legal Basis for Processing
We process your personal data based on the following legal grounds:
Contractual necessity: to provide photography services as agreed in contracts.
Consent: where you have given explicit permission for use of images or marketing communications.
Legitimate interests: to operate and improve our services, protect our business, and maintain client relationships.
Legal obligations: where processing is required by law.
3. Use of Information
Your personal information may be used for the following purposes:
To respond to inquiries and manage bookings
To provide contracted photography services
To process payments and issue invoices
To deliver galleries, albums, and related products
To maintain internal business records and backups
To market our services, including use of selected images in portfolios, websites, and promotional materials (subject to consent and contractual terms)
To comply with applicable legal and regulatory obligations
4. Disclosure of Information
We do not sell or rent your personal information. We may disclose information to:
Service providers and third-party processors (e.g., album suppliers, print labs, online gallery platforms, second shooters, assistants) only as required to deliver contracted services.
Payment processors for secure financial transactions.
Legal authorities when required to comply with applicable laws, regulations, or legal proceedings.
5. Image Rights and Intellectual Property
Unless otherwise agreed in writing, we retain copyright and usage rights for all images captured. Clients may request restrictions on the use of identifiable images for marketing or promotional purposes, which will be honored if agreed contractually.
6. Data Retention
Personal data will be retained for as long as necessary to fulfill contractual obligations, comply with legal requirements, and maintain business records. Photographic content may be archived for long-term storage unless otherwise requested in writing.
7. Data Security
We implement appropriate technical and organizational measures to safeguard personal data against unauthorized access, disclosure, alteration, or destruction. While we take reasonable precautions, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
8. International Data Transfers
If personal data is transferred outside of Canada, the United States, or the European Economic Area (EEA), such transfers will be conducted in compliance with applicable data protection laws, using appropriate safeguards.
9. Your Rights
Subject to applicable law, you have the right to:
Access the personal information we hold about you
Request correction of inaccuracies
Request deletion of personal data, subject to contractual and legal obligations
Withdraw consent for marketing or promotional use of images
Lodge a complaint with the relevant supervisory authority
10. Cookies and Website Tracking
Our website uses cookies and similar technologies to enhance functionality, analyze usage, and improve services.
11. Changes to This Policy
We reserve the right to amend this Privacy Policy at any time. Updates will be posted on our website with the revised effective date.
12. Contact Information
For questions or requests relating to this Privacy Policy, please contact:
Gary and Kim Ventures Inc
3059 Lobsinger Line
Heidelberg, ON
N0B2M0
hello@theheadshotco.ca
226-243-8626
theheadshotco.ca
